How It Works

Learn how to transform your Excel data into personalized Word documents in just a few simple steps.

1

Prepare Your Excel File

Create an Excel spreadsheet with your data. The first row should contain column headers, and each subsequent row represents data for one document.

Example Excel Structure:

firstName lastName email company
John Doe john@example.com Acme Corp
Jane Smith jane@example.com Tech Inc

Important: Column headers (like firstName, lastName) will be used as variable names in your Word template.

💡 Names of generated files

Your files will get names based on the values of first three columns. Be sure that you have at least one column unique.

e.g.

John_Doe_john@example.com.docs
Jane_Smith_jane@example.com.docx

2

Create Your Word Template

Design your Word document template with placeholders that match your Excel column headers. Use double angle brackets to mark placeholders.

Example Word Template:

Dear <<firstName>> <<lastName>>,

Thank you for your interest in our services. We noticed you work at <<company>>.

Please contact us at your email: <<email>>

Best regards,
The Team

Placeholder Format: Use <<columnName>> where columnName exactly matches your Excel column header (case-sensitive).

3

Upload Your Files

Upload both your Excel file (.xlsx or .xls) and Word template (.docx) using our drag-and-drop interface or file browser.

Supported File Types:

  • ✓ Excel: .xlsx, .xls
  • ✓ Word: .docx

You can upload multiple files and remove them individually if needed before processing.

4

Start Processing

Click the "Start Processing" button. Our system will:

  • Read each row from your Excel file
  • Replace placeholders in the Word template with values from that row
  • Generate a unique Word document for each row
  • Package everything into a ZIP file

🔒 Security & Privacy

Your files are processed securely and are never saved permanently on our servers. All data is deleted immediately after processing is complete.

5

Download Your Results

Once processing is complete, you'll receive a ZIP file containing:

  • All generated Word documents (one per Excel row)
  • Your original Excel file
  • Your original Word template

Each generated Word file will have the placeholders replaced with actual values from the corresponding Excel row.

💡 Pro Tips

  • Make sure Excel column headers match Word placeholders exactly (case-sensitive)
  • Use descriptive column names without spaces (e.g., firstName instead of "First Name")
  • Test with a small Excel file first to verify your template works correctly
  • You can use the same placeholder multiple times in your Word template
  • If a column doesn't exist in Excel, the placeholder will remain unchanged in the output
  • You can have columns in your Excel which are not referenced in Word template

Ready to Get Started?

Try our service now and see how easy it is to generate personalized documents.

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